Sample
Best Practices for Workplace Emails Infographic Plan:
Helpful Tips:
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Remember to include a clear and relevant subject line.
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Don’t reply all (especially in big groups) unless everyone needs to get the message.
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Include a greeting and a conclusion.
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Be respectful. Don’t include slang or jokes that could be confusing over the internet.
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Be consistent with font size and color. If something needs to be highlighted, use it sparingly.
Introduction:
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Greet the recipient.
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Explain who you are and what your title is if they don't know who you are.
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Introduce what the topic of the email is.
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Context:
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Explain and update the recipient on the situation. Include the hard facts and the specific things that happened.
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Provide context and background information about what is going on. You could also include observations you have on the situation.
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Your Opinion:
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Explain what you perceive is issue is and why.
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Justify what you are talking about. Say why it it relevant now.
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Provide your own opinion while being respectful and conscientious of others while doing so.
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Action steps:
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Provide action steps for the recipient.
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Tell them what needs to happen and why.
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Assign specific tasks.
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Assign specific due dates for the tasks.
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Wrap up and Farewell:
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Conclude the email by thanking the recipient for their time.
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Finish it with a signature (i.e. Sincerely, John Smith)
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If you have more questions, follow up with your manager!